- NEW this year the Gym will only be able to be reserved for BASKETBALL and VOLLEYBALL ONLY, no baseball or softball practice will be able to be held in our Gym.
-A TEAM Account must be created and used to book all gym reservations. The Head Coach (only 1 coach) will need to create an account and enter the team name where it says “Organization”. (Multiple team accounts are not allowed) If an account has already been created for the Head Coach please go to profile page and enter in team name under organization. Please find the link for our new registration site below:
Welcome to Self Service (ezfacility.com)
Each team will be limited to 20 hours max of gym from October 1st – April 30th. This will allow for multiple Grimes teams to be able to use the facility. Reservation times will go as the following;
Phase 1: October 1st-December 31st
October 1st registration opens at 9:00am, October 19th Gym rentals can start, December 31st Phase 1 ends
Phase 2: January 3rd- April 30th
December 15th registration opens at 9:00am, January 3rd Gym rentals can start, April 30th Phase 2 ends.
How to Purchase Packages and Reserve gym space:
Purchase Packages: Once your account has been created you will go to the left side to “Buy” Packages. There are 3 different options for packages; 1 hr, 5 hrs, & 10 hrs. Remember it’s a total max of 20 hrs. for October 1st- April 30th. After April 30th all packages are expired and no refunds will be given for any unused hours. If you have unused hours from phase 1, they can be used in phase 2 but will expire April 30th.
Reserving: After you have purchased your packages/hours you will then go to “Book Activities” on the left hand side, this will pull up our main calendar. You will see that Gym Reservations are in yellow. To see if that specific time is available, hover your mouse over “Gym Rental” and it will indicate if there is a spot available. If it says 0, the gym has been booked by another client. Each time slot is 1 hour and starts at the top of the hour.
Approval: Once you have completed the reserving process, the Parks and Recreation Staff will get email notification from the system and will double check all bookings to verify there are no conflicts. If conflicts are found an email will be sent immediately to the coach email on file.
Other information and questions:
Waiver: Will be email to you, this form must be 100% completed prior to the first night of practice. If this is not signed prior to first practice the gym time will not be approved and reservation will be reopened to the public.
No transfers: When you have completed reserving practice time, there is absolutely no transferring to another date or refunds. The only time refunds will be given is if the Grimes Community Complex is shut down due to COVID-19 or due to weather.